So you’re still on the fence about hiring a virtual assistant for your business and you still haven’t figured out what to do to put them to good use.
There is that notion that hiring a virtual assistant is more of a “luxury” rather than addressing a need. This is wrong. Many business owners used to think that only big companies can afford to hire a virtual assistant and consider this an extra overhead expense.
In reality, it is the other way around. More companies, especially smaller ones, are resorting to hiring virtual assistants to do for them the most of the mundane tasks. Small businesses are the ones benefitting more from this.
I can list down a lot of reasons why you should hire a Virtual Assistant but I’ve narrowed it down to two:
- Virtual Assistants provide a solution to your common business problems, or even beyond.
Hiring a VA has become a solution to business problems because of the varied service structure that they offer. Business owners have come to realize that outsourcing is the best way to go about so they can focus more on creating what their business need. And so with a variety of service structure to choose from, you can build a service structure that best fits your business.
A virtual assistant can do so many things. They are multi-skilled professionals ready to help you with the nitty-gritty, so you don’t have to. You can always delegate the things that you don’t want to do, or do not have the skills to do it.
Some of the tasks that you can delegate to a virtual assistant are:
- Administrative Tasks
- Social Media Management
- Project Management
- Bookkeeping and Invoice Management
- Travel Planning and Events Management
There are many other things that you can use a Virtual Assistant for. You just have to be specific about the tasks that you want to outsource or delegate.
2. Hiring Virtual Assistants can help you cut costs and increase your business’s productivity.
If you are just starting out your business, you would want to maximize everything. You can operate your business from your home office and don’t need employees to come. Think about the overhead costs of running a physical office versus a virtual office. Think about how much you are going to save on employee costs and benefits.
Virtual Assistants also run their businesses or do their work in the comforts of their homes, so you don’t have to worry about incurring big electric bills.
Virtual Assistants offer different types of service structures. If you want someone to help you run your business on a daily basis, then you might need a company VA or a dedicated VA. If you need them for a particular project or on a particular task only, then you might consider hiring them on a project basis or on a per hour basis. It really depends on your needs.
So how do you go about hiring the best fit for you? Consider the following questions:
a. How much are you willing to spend on a Virtual Assistant’s services?
Virtual Assistants offer their services fees differently. Some, as mentioned earlier, charge by the hour, or on a per-project basis. Others charge on a time block. You can block 20 hours for some tasks that you want to be done. Dedicated VAs may charge you on a monthly basis or fortnightly.The key thing here is to negotiate. Make sure that you provide them with a thorough explanation of what services you specifically want. Click To Tweet
b. How often do you need their service?
Again, Virtual Assistants are one of the most flexible types of service providers. If you need a dedicated VA or a Company VA, then you have to let them know if you need them to be working closely with you at specific times.Remember that a Virtual Assistant is working remotely so you might be working on different sides of the world. Be aware of the time differences and make it clear all throughout your negotiations. Click To Tweet
If you need them only for a short period of time, you still have to provide them with a deadline. Check if the deadline you set is amicable to both of you and that it won’t cause unnecessary stress to both parties.
c. Independent Virtual Assistant or Virtual Assistant Agencies
There are factors to consider in hiring which type of VA is perfect for you. Both have their share of advantages and disadvantages.
Independent Va work alone. They can focus their time on your tasks if you hire them with or without a contract. You have to be specific if you want them to be working exclusively for you. They are also perfect if the job or task entails sensitive financial information. If that is the case, then a contract or a non-disclosure agreement might be necessary.
That said, they also have other clients to attend to, but it doesn’t mean that they can’t perform their tasks well. But since they work alone, the services they offer are limited to their expertise or specialized skill. While they can multi-task, they might have other clients to attend to so you just have to be specific about your deadlines so they can prioritize.
On the other hand, Virtual Assistant agencies or companies have a pool of people who can work around your tasks. But it doesn’t mean that the tasks you want to be done is passed around to anybody. Privacy on sensitive information is still important and observed. They still provide you with a particular VA to work on your project or task, so the sense of responsibility is still valued. That said, the quality of work is not and will never be compromised.
One of the biggest advantages of working with a VA company or agency is that you know you’re not working with a “fly-by-night” type of service and that there is always someone working around on your tasks.
So, do you really need to hire a Virtual Assistant for your business?
It all depends on you. Check your priorities and get it straight. List down all the pressing issues you are experiencing in running your business. Can you do all those on your own? Probably you could, but do you really want to check and answer all those emails that have been sitting in your inbox for a while now? Or call up each and every client who needs support on a product you sold?Hiring a VA or even considering hiring one can just mean one thing. Your business is growing! Click To Tweet
So really, only you can know where and what type of assistance you need for your growing business. Virtual Assistants are here to provide a solution to a business problem. They help you cut cost, get more things done, free up your time so you can focus on building products and spend quality time with your loved ones.
If you have decided to hire your first VA, you can go check us out here.